How to Create a Guest User Using the O365 Portal

Are you looking to add a guest user to your O365 portal? In this comprehensive guide, we will walk you through the step-by-step process of creating a guest user in O365 and provide you with all the information you need to get started.

What is a Guest User in O365?

A guest user in O365 is a user who is not a full-fledged member of your organization but is granted access to specific resources. Guest users are often used to collaborate with partners, vendors, or customers, and they are granted limited access to your organization’s resources.

Why Would You Need a Guest User in O365?

There are several reasons why you might want to add a guest user to your O365 portal. For example, you might need to collaborate with a vendor or partner on a project, or you might want to give a customer access to specific resources. In any case, guest users allow you to grant limited access to your organization’s resources without giving the user full membership.

Step-by-Step Guide to Creating a Guest User in O365

Here is a step-by-step guide to creating a guest user in O365:

1. Log into your O365 portal as an administrator.
2. Go to the “Admin Center” and click on “Users.”
3. Click on “Guest user.”
4. Click on the “Add Guest user” button.
5. It will redirect you to the AAD portal.
6. Create user or invite user.
7. Click on “Create.”
8. Send the invitation email to the user.
9. Once the user accepts the invitation, they will be able to access the resources you have granted them.

Assigning Licenses to Guest Users in O365

When creating a guest user in O365, you will need to assign them a license. Licenses determine what resources the user has access to and what they can do within the O365 portal. There are several licenses to choose from, so be sure to select the one that best fits the user’s needs.

Best Practices for Managing Guest Users in O365

Here are some best practices for managing guest users in O365:

1. Define clear access levels for each guest user.
2. Monitor guest user activity regularly.
3. Review and update guest user access regularly.
4. Provide guest users with only the resources they need.
5. Revoke access when it is no longer needed.

Conclusion

Creating a guest user in O365 is a simple process that allows you to collaborate with partners, vendors, or customers while maintaining control over your organization’s resources. By following the steps outlined in this guide and implementing best practices, you can ensure that your guest users have the access they need to get the job done while keeping your organization’s data safe.

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