Efficiently Setting Up Common Area Phones in Microsoft Teams

Microsoft Teams is a powerful communication and collaboration tool for businesses of all sizes. One of its key features is the ability to set up common area phones, which can be used by multiple people in an office or shared space. This can be a great way to improve productivity and streamline communication within your organization. In this article, we’ll walk you through the process of setting up common area phones in Microsoft Teams and provide some tips for making the most of this feature.

Step 1: Obtain a Phone System License

Before you can set up common area phones in Microsoft Teams, you’ll need to have a Phone System license. This license can be obtained through the Microsoft 365 admin center or through your Microsoft partner.

Step 2: Assign a Phone Number to the Common Area Phone

Once you have your Phone System license, you can assign a phone number to the common area phone. This can be done through the Microsoft 365 admin center or through PowerShell.

Step 3: Configure Call Routing

Next, you’ll need to configure call routing for the common area phone. This can be done through the Microsoft 365 admin center or through PowerShell. You’ll need to specify the phone number of the common area phone and configure the call routing rules.

Step 4: Set Up the Common Area Phone

Finally, you’ll need to set up the common area phone itself. This can be done by following the instructions provided by the manufacturer of the phone. Once the phone is set up, you’ll need to connect it to your network and configure it to work with Microsoft Teams.

Conclusion

Setting up common area phones in Microsoft Teams can be a great way to improve productivity and streamline communication within your organization. By obtaining a Phone System license, assigning a phone number to the common area phone, configuring call routing, and setting up the phone itself, you can have a fully functional common area phone in no time.

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